- Office 2016 outlook deleting email from server archive#
- Office 2016 outlook deleting email from server windows#
To avoid problems after deleting a large number of items, empty the Deleted Items folder manually before closing (right click on the folder, choose Empty Deleted items).
Office 2016 outlook deleting email from server windows#
Otherwise, Windows may force Outlook closed, which will cause Outlook to check the data file for inconsistencies the next time you use Outlook. If you applied the AutoArchive settings to all folders, you may want to change the setting for the calendar or other folders.Ĭonfigure Outlook to Empty Deleted Items on Exitīecause this setting keeps Outlook open until the deleted folder is empty, you want to close Outlook yourself before shutting down your computer. Repeat these steps on the Junk E-Mail folder.įor Deleted Items and Junk E-mail folders, you'll want to select the option to permanently delete the items. This provides some insurance, should I need to recover something from either folder. My preference is to set AutoArchive to run every 2 to 3 days and delete items older than 2 or 3 days.
Office 2016 outlook deleting email from server archive#
Choose the option to ' Archive this folder using these settings' and pick a number. Next, right click on the Deleted Items folder and choose Properties, then AutoArchive tab. You'll need to disable AutoArchiving or change the archive period on these folders individually, or raise the archive period (60 months is the maximum) and apply it to all folders, then change the setting on folders you want to archive more often. You can leave the other settings the default, but remember, if you click the ' Apply these settings to all folders' button, it will apply the settings to all folders, including calendar or any folder you may store old important messages in. The default is 14 days, but you'll probably want to lower it to 5 or less days. Open the AutoArchive dialog by going to Tools, Options, Other, AutoArchive. Use AutoArchive to delete older Deleted Items and Junk E-mail The administrator can configure Mailbox Manager to delete items from any folder by age, size, or both, and set exceptions for specific message classes. The second option is used with Exchange server accounts only and is controlled by the Exchange administrator, not the user. Set it to run every few days (or even daily) and configure the Deleted Items and Junk Email folder to have items older than 1 day old (or more) deleted.ĪutoArchive is disabled for Exchange server mailboxes in Outlook 2010 and Outlook 2007 when archive mailboxes are configured on the Exchange Server. The first, which (almost) any Outlook user can use, is AutoArchive. Outlook 2013 erratically deleting original file that is attachedĭeleting attachments does not reduce file sizeĭeleting Office 365 calendar appt w/o emailing inviteesĭeleting Sent Task Email, Deletes the task from my listĪdding Macro to populate "to" "subject" "body" not deleting email string below.Fortunately, there are other options. Sort emails into subfolders based on sender and deleting emails automaticallyĭeleting Emails from the Server in Outlook 2016ĭeleting AOL Emails form Outlook 2010 or 2013Īccepted Zoom Invites deleting without going into Default Calendar - Office 2016 MacĪutoreply email recieved from specific sender after deleting some text from body. From time to time (maybe monthly) want to clear out (delete or put in Deleted Items folder) all the emails in those 15 folders without deleting the folder structure. Here is an example: Folder with 14 subfolders.
I already use Pandali for deleting entire multiple folders/subfolders with their emails, but Pandali does not offer the option to leave the folder structure.
However, I am not confident in setting that up, but I can call Office 365 support for help if that is the best way to go. Not interested in the 'auto' part, but it looks like Archive can be executed on demand. There is also Archive, which after reading a page on this website today "Using Outlook's AutoArchive Feature", appears possible. MS has suggested a Retention Policy, but I don't think that can be executed on demand. What is the best (easiest) way, or is there a 3rd-party tool, to delete multiple emails across multiple folders/subfolders without affecting the folder structure in Outlook? One that can be executed on demand, from time to time? I realize I can right-click on each folder and Delete All (except a folder that has subfolders that I don't want to delete).